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Career Preparation

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ResumeCover Letter

Resume Structure
Numa Lion Resume Handout
Resume Examples

Helpful Links

Sample Cover Letters
Numa Lion Cover Letter Handout

Helpful Links

InterviewePorfolios/Placement File (Education Majors)

Interview Tips
Commonly Asked Interview Questions
Questions You Can Ask an Employer
Interview Attire
General Guidelines
Guidelines for Women's Interview Attire
Guidelines for Men's Interview Attire
Helpful Links

What is an ePortfolio?
What is a Placement File?

How do I set up a Placement File?
How do I request a copy of my Placement File?
What happens to my Placement File after I graduate?
Is there a fee for ePortfolio/Placement Files?
Placement File Forms




A resume is a one (sometimes two) page summary of your qualifications that relates to the position for which you are applying. It serves as an advertisement and creates a prospective employer’s first impression of you.

The resume should be concise, yet provide sufficient information to effectively present your qualifications and to interest the employer enough to invite you for an interview. A resume is a personal statement that should reflect your style, and will differ from any other person’s resume.

Structure of the Resume

Identification– Place your name, address, telephone number, and e-mail address at the top of the resume. It can be centered or placed on the side with a line for effect. Do not use terms like name, address, or resume. Your name should be in bold or larger font size. Do NOT include personal information like marital status, date of birth, number of children, etc.

Education– Your education history should be placed at the top of the page if it is your most important quality. Include the names of schools, degrees received, dates degrees received and major. You may also list some relevant course work if desired. This may be particularly helpful in some of the technical majors.

Work Experience– This area can be titled “Work History,” “Employment,” “Employment History,” or “Professional Experience.” This category can include internships and volunteer activities. Do not leave any gaps in your work history. Include name of the employer, your job title, and responsibilities or duties. DO NOT include supervisor's names and phone numbers. This should be included in the reference section or on the job application.

Honors/Activities– This category can include information such as club memberships, awards, honors, interests, etc.

Computer Skills– This category is normally included since employers want to ensure that the candidate has the common computer skills, such as Word and Excel. You can also use the heading "Skills" to include all other relevant skills such as bilingual skills.

References– It is not necessary to list references on your resume. If you want to include your references, they should be placed on a separate sheet entitled “References.” Most employers do not require references to be sent with the resume. If you indicate that your references are available upon request, make sure that you are prepared to provide them.

Resume Examples

Numa Lion Resume Guide Handout

Business Resume

Communication Resume

Education Resume

Health Sciences Resume

Science Resume

Social Science Resume

Technical Resume

Veteran Skills Translator/Resume Builder

Helpful Links logo                          

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Cover Letter

The purpose of the cover letter, like the resume, is to introduce yourself to a potential employer. It is a generally accepted practice to include a cover letter with a mailed resume. The cover letter should be one-page and should not be another version of the resume. It generally contains three sections:

1) An introductory paragraph, which includes how you found out about the position and that you want to apply.

2) A paragraph that contains some personal information about yourself. This generally includes your educational background and a few sentences about your experience as it relates to the position.

3) In the final paragraph, ask for the interview and let them know how to get in touch with you.

Cover Letter Examples

Numa Lion Cover Letter Handout

Education Cover Letter

General Interest Cover Letter

Position Specific Cover Letter

Helpful Links

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The job interview can be one of the most nerve-wracking moments of your life. So how do you prepare for this important step in the job search? The following is some information to help you prepare for the job interview.

Interview Tips

  1. Be on time. This means a few minutes early.
  2. Learn the interviewer’s name and how to pronounce it. You should use Mr. or Ms.
  3. Bring a spare copy of your resume, pen and paper in a briefcase or folder.
  4. Expect to spend some time developing rapport.
  5. Be aware of your non-verbal communication including eye contact and posture.
  6. Nervousness is not a negative. Nervousness indicates that you are interested in the position. However, avoid nervous mannerisms, like tapping your fingers, playing with a pen, etc.
  7. Do not exaggerate or lie.
  8. Do not take over the interview. Answer each question and wait for the next question.
  9. Be prepared for some personal questions, even some inappropriate ones. Some interviewers may not be aware of what they can ask, legally. Try to anticipate how you would handle personal questions.
  10. Be sure you understand the question. Feel free to ask for clarification.
  11. Do not apologize for lack of experience or weaknesses.
  12. Be self-confident, but not over-confident.
  13. Let the interviewer bring up salary.
  14. Silence is not a problem. Feel free to take a few moments to think about an answer.
  15. Emphasize what you can do for the organization. Employers want to know what you can do for them.
  16. Do not try to give the answer the interviewer wants.
  17. Always focus on the positive. Do not talk negative about previous supervisors, co-workers, etc.
  18. Have a few questions ready. This demonstrates that you have taken the time to research the company.
  19. Do not expect an offer on the spot. It may take a few weeks to process your application.
  20. Be yourself. You do not want to get hired on the basis of something you are not. You want to be hired for who you are.

Commonly Asked Interview Questions

  1. What do you consider your greatest strengths and weaknesses?
  2. How would you describe yourself?
  3. How do you think a friend or professor who knows you well would describe you?
  4. Why should I hire you?
  5. What qualifications do you have that make you think that you will be successful in business?
  6. What do you see yourself doing five years from now?
  7. Why did you select your college or university?
  8. What led you to choose your field of major study?
  9. What college subjects did you like the least? Why?
  10. What college subjects did you like best?
  11. How has you college experience prepared you for a business career?
  12. Describe your most rewarding college experience.
  13. Do you have plans for continued study? An advanced degree?
  14. Do you think your grades are a good indication of your academic achievement?
  15. What have you learned form participating in extracurricular activities?
  16. What do you know about our company?
  17. In what ways do you think you can make a contribution to our company?
  18. What criteria are you using to evaluate the company for which you hope to work?

Questions You Can Ask an Employer

  1. What qualities do you look for in potential employees?
  2. What does it take to advance in your field?
  3. Has your company hired UA Fort Smith graduates before? How have they done?
  4. What do you consider to be your organization’s three most important assets?
  5. What do you see ahead for your company/organization in the next ten years?
  6. Is this a newly created position or is someone being replaced?
  7. How would I spend a typical day?
  8. When might a decision be made as to whom will be offered the job?
  9. Can I provide you with any further information?


Interview Attire

Career Services has a Professional Clothing Closet available for current students who need attire for job interviews, internship interviews or classroom presentations. Professional attire available includes gently used business suits for men and women, button-down shirts, blouses, ties and shoes. Access to the Professional Clothing Closet is free to all students by appointment only. Please call us at (479) 788-7017 or email us at to schedule an appointment.


General Guidelines

  • Select conservative, professional apparel. Do not allow your apparel to divert the interviewer’s attention from what you say and your qualifications.
  • Make sure your hair is clean, neat, and looks professional.
  • Remove piercings other than single-ear jewelry for interviews.
  • Cover visible tattoos.
  • Wear clean and pressed clothing.
  • Apparel should fit well and remain in place while sitting and/or walking.
  • Choose professional apparel in accordance with industry standard or specific company policy.


Guidelines for Women's Interview Attire

  • Wear a conservative (dark blue, brown, black or gray) two-piece business suit.
  • Skirts are traditionally knee-length but those slightly shorter or longer are also acceptable. Generally, no shorter than a dollar bill's width from the knee is acceptable.
  • Avoid transparent, tight-fitting clothing, low necklines, or revealing waistlines.
  • Wear conservative hosiery, especially if you choose to wear a skirt.
  • Do not wear strong perfume.
  • Use natural-looking makeup and conservative nail polish.
  • Carry a purse or briefcase with extra resumes.
  • Wear conservative shoes that match the suit.
  • Accessories should be worn in moderation.


Guidelines for Men's Interview Attire

  • Wear a conservative matching suit in navy, brown, black or gray or wear a navy blazer and gray dress slacks.
  • Wear a light colored dress shirt that coordinates with the jacket and pant.
  • Wear a conservative silk tie that coordinates with the jacket and pant.
  • Socks should be dark blue, brown, black or gray, and coordinate with the suit.
  • Wear conservative, clean, and polished shoes that coordinate with your suit.
  • Wear a belt that matches your shoes.
  • Wear minimal jewelry.
  • Wear minimal cologne.
  • Bring a portfolio with extra resumes.

Helpful Links


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ePortfolios/Placement Files (Education Majors)



*May 2015 and prior graduates will still have the hard copy Placement File option until further notice.  Students have the option to move all of their information into an ePortfolio.

**Students graduating after May 2015 will be creating an ePortfolio.  Students will begin creating their ePortfolio in Practicum II.  A staff member from Career Services will present ePortfolio information and discuss the setup process.  Students/Alumni are responsible for maintaining their ePortfolio.


What is an ePortfolio?

An ePortfolio is an electronic version of a hard copy Placement File and can include as much information as the student prefers.  Education graduates will create their ePortfolio in Practicum II and maintain their ePortfolio for as long as they wish, including determining who has visibility rights.  A staff member from Career Services will present ePortfolio information and discuss the setup process.  Students will be able to share a link to their ePortfolio with school administrators along with their application materials.  


What is a Placement File?

A Placement File is an attractive packet of information used in the application process by Education graduates. It usually contains a cover sheet, a student's resume, letters of recommendation, Praxis scores and transcript. Copies of the Placement File are usually submitted with an application for a teacher position. The Placement File is maintained by the student and housed in the Career Services Office. Copies can be mailed by request of the student or picked at the Career Services Office with proper identification. Please see Placement File documents at the bottom of this page.


How do I set up a Placement File?

To establish a Placement File the student must submit the following items to the Career Services Office: Completed Placement File Setup Form, Resume, Letters of Recommendation, Praxis scores, and Teacher’s License Certificate (if available).  Students can submit documentation either electronically or in person.  


How do I request a copy of my Placement File?

Your Placement File contains highly confidential information. For your protection, the Career Services Office has to be very careful in the dissemination of that information.


To request a copy of your Placement File, please fill out the following request form and email to  


Placement File Request Form


To view or pick up/view your placement file, you MUST present valid photo ID.

Please allow 24 hours for the preparation of your request.


What happens to my Placement File after I graduate?

Current Policy:  Information that is submitted for the Placement File is kept on file for two years. After two years the information is scanned and the paper copy is destroyed. The scanned copy is maintained for eight additional years. Original information should not be submitted.  

*May 2015 and prior graduates will still have the hard copy Placement File option until further notice.*

Is there a fee for ePortfolios/Placement Files?

ePortfolio...................................Free (Google Sites)

Initial Set-up...............................Free

10 copies, picked up..................Free

5 copies, mailed.........................Free

Additional copies (after 10), picked up.....$1.00 each

Additional copies (after 5), mailed.........$2.00 each

Payment is due prior at pickup or prior to mailing out.

If multiple files are mailed to a single address, the charge is $2.00 for the initial copy and $1.00 for each additional copy. Only three Placement Files may be mailed in a single envelope.


Placement File Forms

Placement File Overview


Placement File Setup Form

Letter of Recommendation Form

Internship/Student Teaching Evaluation Form (Filled out by Mentor Teacher)

Placement File Request Form

Sample Placement File (Including Checklist but NOT including transcript, Praxis scores, and Teacher Licensure)


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