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201.3 - UA Board of Trustees Agenda Submissions

1. Purpose

The purpose of this policy is to establish procedures for the submission of agenda items to be considered by the Board of Trustees.

This policy includes general guidance for submitting items for regularly scheduled Board meetings and specific instructions regarding:

  • Proposed amendments to Board of Trustees Policy
  • Requests for approval of salaries in excess of Line Item Maximum (LIM)

2. General Process

Deadlines for campuses, divisions, and units of the University of Arkansas System to submit agenda items are communicated annually by the President’s Office each June and are posted online at:

www.uasys.edu

All items must:

  • Be submitted through the office of the campus Chancellor or chief executive
  • Be submitted on or before established deadlines
  • Include a draft cover letter
  • Include a proposed resolution for all action items

Unless an exception is granted by the President due to unusual circumstances, any item submitted after the deadline will be deferred to the next regular Board meeting.

3. Salaries in Excess of Line Item Maximum

Arkansas Code A.C.A. § 6-62-103 allows the Board of Trustees to authorize payment of private funds exceeding established Line Item Maximum (LIM) salary levels for exceptionally qualified academic and nonacademic personnel.

LIM approval requests must:

  • Be submitted to the UA System Office at least three weeks before the scheduled Board meeting
  • Include the proposed salary
  • Include salary information from the previous two years
  • Include a brief justification for the request

These requests will be provided to the Board by the System Office at least two weeks prior to the meeting at which they will be considered.

4. Board of Trustee Policy Amendments

Any proposed new policy or amendment to an existing Board of Trustees Policy must be shared with:

  • Members of the Board of Trustees
  • Chancellors
  • Chief executives of campuses, divisions, and units

This distribution must occur via email at least 30 days before the Board meeting where the policy will be considered for adoption.

Policy drafts must include:

  • An explanation of the origin of the proposed policy or amendment
  • A summary of significant changes to an existing policy

If changes are made during the 30-day review period, an explanation of those changes must be included in the Board meeting agenda documents.

The President and Board Chair may jointly authorize an accelerated timeline on a case-by-case basis when appropriate.

Policy Effective: September 22, 2023

Last Revised: July 6, 2022