Workday (HCM)

OVERVIEW OF HCM WORKDAY & Finance HELP DESK

The Help Desk provides a centralized resource to answer questions, troubleshoot problems and facilitate solutions to known problems, and to formally elevate unresolved problems/issues to Workday Support Services (WDS) through a JIRA ticketing system. (Finance and IT have similar operations.) UAFS Human Resources offers centralized support, troubleshooting, solution facilitation, and employee training.

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For assistance with all HCM issues reach out to Amber Gutierrez, Senior HCM Administrator, at ext. 7833 or by email at Amber.Gutierrez@uafs.edu. For assistance with Finance issues please choose from the topics and team members listed below.

Subject	Employee(s)	Telephone	E-mail
Accounting Assets Effort Certification	Linda Word	479-788-7047	Linda Word
Awards & Grants	Mitzi Moore	479-788-7297	MItzi Moore
Budget	Ellen Binford	479-788-7037	Ellen Binford
Customer Invoices	LeaAnn Slamons	479-788-7056	LeaAnn Slamons
Gifts	Linda Word Rhonda Fow	479-788-7047 479-788-7031	Linda Word Rhonda Fow
PCards	Krystal Brasher	479-788-7077	Krystal Brasher
Projects Supplier Contracts	Lance Killough	479-788-7041	Lance Killough
Requisitions/Purchase Orders	Angela Hill Rhonda Boyd	479-788-7071 479-788-7072	Angela Hill Rhonda Boyd
Security/Business Processes	Chuck Ramseyer Linda Word	479-788-7052 479-788-7047	Charles Ramseyer Linda Word
Supplier Invoices	Melanie Dyer	479-788-7065	Melanie Dyer
Supplier Setup	Finance Department	479-788-7050	Finance Office
Travel	Melissa Brown	479-788-7059	Melissa Brown

The Workday implementation will provide for more efficient HR processes by streamlining benefits administration, recruiting and on-boarding, performance management, time tracking, payroll accounting and processing, as well as terminations, transfers, and retirement administration, all under one umbrella utilizing one system.

The following processes will be included with the HCM portion of the Workday implementation:

Personnel Administration	Benefits Administration
Classification and Compensation	Employee Relations
Position Control	Applicant Services
Employee Performance	Learning Management
Time Reporting	Labor Distribution

The Workday implementation will provide efficient processes in financial management, providing a single source of financial data for the U of A System office, decreasing discrepancies and providing enhanced reporting capabilities.

The FDM will provide the ability to attach common keywords (known in Workday as "worktags") to financial transactions. Worktags allows the university to effectively report and analyze data by labeling information shared between business areas (finance, HR, payroll, and student).

General Ledger	Budgetary Control
Accounts Payable	Accounts Receivable
Cash Management	Cost Accounting/Cost Allocations
Debt Management	Expenses (Travel)
Grant Management	Project Accounting
Asset Management	Budget Development
Commodities	Catalogs and Punch-out
Requisitions	Purchase Orders
Receiving	PCards, TCards, Fuel Cards
Strategic Sourcing	Vendor Management
Inventory

Workday provides the ability to run a variety of reports based on your security role.

Many of these reports can be viewed as results on the screen, based on the criteria entered by the user. Results can be filtered by column and exported to Excel for additional sorting, formatting and analysis.

Real-time reports and dashboard analytics are also available depending on your role.

More to come on Reporting and Analytics in Workday.

HCMWorkday

OVERVIEW OF HCM WORKDAY & Finance HELP DESK

Finance Help Desk Topics