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Project Request Form

*To request an existing logo or receive approval on a design, please email You do not need to submit a request form.

Due Dates

  • Design requests must allow a minimum two weeks for self-printed or digital jobs and four to six weeks for jobs that require professional printing. Please keep in mind that more design time will be needed for larger projects. Quicker turn-around times can be considered on a case-by-case basis. Please contact if a due date less than two weeks is required.

  • Photo requests must be made a minimum of two weeks prior to the event with a due date no less than one week after the event. Please note that the university no longer employs a full-time staff photographer, and photography options are limited to student staff. If your request cannot be accommodated, the Marketing and Communications office can provide you with a list of approved freelance photographers. Hiring of freelancers must be done through your departmental Cost Center.

  • Video requests must be made a minimum of two weeks prior to the shoot date IF a storyboard and script are already created and approved. Please allow four weeks if a storyboard and/or script still need to be prepared. Due dates for videos must be no less than two weeks from the shoot date.

  • Web requests will have a 1 week turnaround time (minimum) and must include all relevant content prior to the beginning of the project. Please include URLs to the pages that you refer to, unless you're requesting a new web page. Utilize Basecamp to upload/share all images, PDFs, word documents, videos, and other media related to your project after the project manager creates and invites you to the Basecamp project. All project invitations and notifications will send to requestees UAFS email address. Use Basecamp as a project hub to communicate with the team, share files, content, and ideas related to the project until completion.

  • Business card orders will not be sent to print until the cardholder has approved the artwork.

Marketplace Store Front Requests

UAFS Faculty and Staff with event registration requests that also include the collection of payments must submit a separate Marketplace Store Front Request Form. The UAFS Business Office oversees the creation of online payment transactions and will contact you after receiving your submission. Pease allow up to seven business days for your account setup.


Marketing and Communications is now utilizing Basecamp as its project management system. After your request has been assigned, you will receive an email from Basecamp allowing you access to your project. All communication for your project will be made through these messages and automatically stored in Basecamp. You do not have to log in. If you have any questions about this system, please email

Please Note: Your project will not be assigned until ALL required information (event details, copy, photographs, etc.) is received. To ensure your project is completed in a timely manner, please respond to ALL information and proof approval requests within three (3) business days. Failure to do so will result in your request being closed incomplete.