Grades & Academic Records
Grade Petitioning
To learn more about our Grade Petitioning Policy, follow the link provided below.
Academic Catalog: Grade Petitioning
Grade Reports
Mid-term and final grades for each semester are accessible through My.UAFS. Students can review and print unofficial copies of their current grades and transcripts through My.UAFS. Only the final grade is posted on the official transcript. Refer to the Transcript section for information on obtaining an official transcript.
Grades and Grade Points
UAFS uses the following system of grading:
| Grade | Description | Quality Points |
|---|---|---|
| A | Excellent | 4 quality points |
| B | Good | 3 quality points |
| C | Average | 2 quality points |
| D | Passing | 1 quality point |
| AU | Audited | 0 quality points |
| W | Withdrew | 0 quality points |
| IP | In-progress | 0 quality points |
| F | Failing | 0 quality points |
| FX | Failing—Dishonesty | 0 quality points |
| CR | Credit | 0 quality points |
AU, IP, CR, and W are disregarded in calculating grade point averages; detailed instructions for computing both semester and cumulative grade point averages follow.
GPA Definitions
Cumulative GPA: GPA for all coursework completed at UAFS
Institutional Cumulative GPA: includes all credit earned at UAFS, including any concurrent credit earned at UAFS
Term GPA: GPA for all coursework for any specified term
Transfer GPA: includes all credit earned outside of UAFS
To calculate your GPA:
- Find the total grade points earned by multiplying the value of each grade times the number of credit hours for each course, using the table above for quality points. For example, 4 credit hours of A is 4 X 4 = 16, and 3 credit hours of B is 3 X 3 = 9; the total grade points earned is 25.
- Add all credit hours attempted, including those for which you earned an F. For example, one 4-credit-hour course and one 3-credit-hour course = 7 credit hours attempted.
- Now divide the grade points earned by the total credit hours. For example, 25 ÷ 7 = 3.57 GPA.
In-Progress Grade
At the end of any semester, a faculty member may assign a grade of IP if extenuating circumstances have prevented the student from completing all course requirements. An IP grade is appropriate ONLY in situations where the student has completed at least 75 percent of the course requirements, based on the professional judgment of the faculty member. The faculty member shall make a professional judgment, on a case-by-case basis, concerning the efficacy of assigning an IP grade.
If a grade of IP is assigned, the faculty member will make a written contract with the student, list the work to be completed, and provide a specific date for completion of the coursework. The faculty member will file the contract with the Registrar’s Office. All IP contracts must be approved and signed by the faculty member’s dean prior to filing with the Registrar’s Office.
If a final grade has not been assigned by the faculty member by the end of the next spring or fall semester, the Registrar’s Office will automatically change the IP grade to an F. However, if the contract on file in the Registrar’s Office has a later completion date, that contract date is the final deadline for changing an IP to an F. The in-progress grade contract cannot be extended beyond the original date without the permission of the college dean.
Graduation Requirements
See the Academic Catalog and your advisor for a detailed description.
Repeating Courses/Grade Replacement
See the Academic Catalog and your advisor for more information.
Transcripts
Official transcripts of a student’s work at UAFS may be obtained from the Registrar’s Office in accordance with federal guidelines. Official transcripts cannot be released if there are any outstanding financial obligations to the university.
Transcripts are sent electronically or via U.S. mail and are issued only at the written request of the student or appropriate institutions and officials. Requests for transcripts are made through the Registrar’s Office webpage or in person at the Registrar’s Office. Telephone requests are not accepted.
Transcripts which have been presented for admission or evaluation of credit become the property of UAFS as a part of the student’s permanent record and are not reissued. Transcripts from other institutions must be obtained directly from the original issuing institution.
For more information please visit https://uafs.edu/academics/academic-guidance/registrar/transcripts/
Withdrawal From Courses
See the Academic Catalog and your advisor for more information.