Promotional Item Compliance - Act 943

Arkansas Act 943 prohibits all state agencies—including the University of Arkansas – Fort Smith—from using public funds to purchase promotional items manufactured in the People’s Republic of China. This includes items such as pens, mugs, pins, keychains, bumper stickers, and clothing intended to promote or advertise university programs, departments, or events.

Supplier Compliance Form

What Does This Mean for UAFS Departments?

Purchases made using Educational & General (E&G) funds—specifically FD101 and FD103 in Workday—are subject to this new law. Purchases made through auxiliary operations, grants, the UAFS Foundation, student organizations, or other non-state funds are not affected by this policy.

To ensure compliance, UAFS Procurement Services is preparing formal contracts with qualified vendors through a Request for Proposal (RFP) process. In the interim, all departments must follow the outlined steps below before ordering any promotional items.

Step-by-Step Process for Purchasing Promotional Items

Check Vendor Compliance
Before placing an order, contact Procurement Services to determine if the supplier is already verified as compliant with Act 943.
If the Supplier Is Compliant
Proceed with your purchase using the appropriate requisition or P-Card process.
If the Supplier Is Not Compliant
- Provide the supplier with the Compliance Verification Form.
- Ask them to complete the form.
Wait for Approval
Do not submit a requisition or make a P-Card purchase until Procurement confirms the supplier’s compliance.

Important: Any promotional item orders funded by FD101 or FD103 will not be approved unless the supplier has verified compliance with Arkansas Act 943.