Course Registration Information

Academic Calendar

The academic calendar is your source for important dates related to your academic career at UAFS including all advising and registration details.

Course Schedule

Fall Schedule - Published March 1
Spring/Summer Schedule - Published Oct. 1
View the course schedule online or in Workday.

Advising

Each semester after the course schedule is published, the advising season begins.
Before the schedule is released, students will receive communication from their advisor with instructions on how to schedule an advising appointment.
All students are required to meet with their advisor each semester to review their academic progress, plan courses for the upcoming term, and discuss any questions about course sequencing, degree completion timelines, or university policies.
During the advising appointment, the advisor and student should also review any holds or pending items that could prevent registration.
Once the advising meeting is complete and all holds are cleared, the student is ready to register for classes.
To ensure the best appointment times, students are encouraged to schedule early. Advisor availability becomes limited as we approach Registration Week. Appointments can be scheduled in Navigate.

Registration Timeline

Registration Week marks the official opening of the registration window for each term. Students may register any time after their assigned Registration Appointment time.
Registration Appointments are found in the Academics hub of Workday with the specific date and time.
Registration week is the preferred time to register to ensure enrollment in the preferred sections and avoid being placed on a waitlist.
Registration remains open until the first week of the term, allowing students to make schedule adjustments, if needed.
For details on registration timelines and dates please refer to the Academic Calendar.

Are You Ready to Register?

Follow these steps to ensure a smooth registration process.

Complete Workday Onboarding
- Each term, students must complete a set of Onboarding tasks in Workday. These tasks confirm that your contact information and required authorizations are accurate and up to date.
Meet with Your Advisor
- Schedule and attend your advising appointment to review your academic progress and plan your courses for the upcoming term.
Have an Up-to-Date Academic Plan
- Work with your advisor to make sure your Academic Plan in Workday reflects your intended courses and degree progress.
Create a Saved Schedule
- Use Workday to build and save your preferred class schedule ahead of time for quicker registration once your window opens.
Check for Holds
- Verify that you have no holds that prevent registration. Holds can be viewed in your Academics Hub in Workday.
Know your Registration Appointment
- Your Registration Appointment marks the date and time when your registration window opens. You can find this in your Academics Hub.
Register in Workday
- Once your registration window opens, log in to Workday and register.

Registration How-To

Students can register three ways in Workday

Saved Schedule (recommended)By saving your preferred class sections ahead of time, your full class schedule for the next semester is already built. This feature also allows you to register in the Workday Mobile App.
- Once your registration appointment opens:
  - Go to the Academics Hub
  - View your Saved Schedule
  - Click “Register”

Academic Plan
This method is similar to using the Saved Schedule but requires more time and attention on the day of registration.
Registering from the Academic Plan allows students to see the Academic Requirements for the upcoming term and choose their preferred courses that meet those requirements. This option allows for some flexibility to compare class times and section options before registering.
- Go to the Academics Hub
- View My Academic Plan
- Click “Register from Plan”
- Review the course offerings that meet each requirement, select your preferred sections, and click “Register."

Find Course Sections
If you are unable to use a Saved Schedule or Academic Plan, you can manually search for and register for specific course sections.
To register this way:
- Go to the Academics Hub
- Open the Planning and Registration
- Click Find Course Sections to search and register.

Waitlisted Courses

If a course has reached maximum capacity during registration, a student may place themselves on the waitlist for the course.

If a student is on a waitlist for a course section, this will not appear under Current Courses but will be listed on the same screen under a Waitlisted Sections header.

Being on a waitlist is not a guarantee that the student will be moved into the section, and it is not calculated in the overall enrolled hours.

Students will be notified if an available spot opens in a section and must take action to accept the seat.

How It Works

When a spot opens on a waitlist:

The next student on the waitlist will be notified of the opening and informed of any holds the prevention of registration or other registration restrictions including holds, max hours, course eligibility (pre/corequisites), duplication of courses, time conflicts, etc.
The student will have 72 clock hours to accept or decline the spot. During that time, they may also resolve any registration restrictions in order to accept the spot.
If the student takes no action within 72 clock hours, or is unable to resolve any holds or restrictions, they will be moved to the end of the waitlist and the next student on the waitlist will be notified.

Failure to comply with the following rules may result in the student being dropped from waitlisted courses:

Students may not register for one section of a course and be placed on a waitlist for another section.
Students may not waitlist more than one section of a course.
Students may not waitlist for courses offered at the same time as a course in which they are already registered.
Students must meet all prerequisites or corequisites for a waitlisted course.
Students may not waitlist for a course which will put them beyond their maximum allowed credit hours.
Students with registration holds may be dropped from their waitlisted courses.

Important Notes

Tuition and fees for waitlisted courses will not be charged until the student is officially registered in the course.
Waitlisted courses are not included in the overall enrolled hours. Once a student is officially registered for a course, only then will enrolled hours be adjusted. This may be important for certain financial aid eligibility
Being on a waitlist is not a guarantee that the student will be moved into the section, and it is not calculated in the overall enrolled hours.

Making Changes

Do you need to drop a class before the term starts or make a change to your schedule? Students can Drop or Swap classes in Workday on the My Enrolled Courses tab with the Actions button

Drop allows you to remove the selected course entirely from your schedule
Swap allows you to remove that course and add another in its place- this could be a new section or meeting time for the same course, or a different course entirely. Once this swap is processed, your My Enrolled Courses will update. You can use this guide for details on how to Drop and Swap in Workday.

Withdrawing from a Course After Semester Starts

Once the semester begins (or after the official adjustment and refund period ends), you must officially withdraw from a course in Workday if you decide not to remain enrolled.

Withdrawal Policy

Through the 11th day of fall/spring semester (or fifth day of summer): No record on your transcript.
Deadlines:
- Fall/Spring Semesters: 5 p.m. on Friday of the 12th week.
- Summer Semester: 5 p.m. on Friday of the 4th week of a five-week term.
Withdrawals made before the deadline result in a "W" on your transcript

How to Request a Withdraw in Workday

Click your PROFILE Icon (top right).
Click VIEW PROFILE.
Select ACADEMICS.
Click CURRENT CLASSES.
Under MY ENROLLED COURSES, click Withdraw.
Check the CONFIRM WITHDRAW from the course box and review the alert.
Click
Click SUBMIT
Please note: This process is the request to withdraw and is not immediately effective. Withdrawing from a course requires approval from advising or registrar staff. Your course withdrawal will not be on your student record until it is approved.
Quick Reference Guide Withdraw from a Course
Contact the Financial Aid Office if you have questions about how withdrawing could affect your financial aid and scholarships.

Need Help?

Contact your Academic Advisor if you have questions about your schedule, have issues completing registration, or need support.

Review our Quick Reference Guides for instructions on how to:

Terms to Know

Academic Calendar: The academic calendar is your source for important dates related to your academic career at UAFS. It is compiled and published by the UAFS Registrar's Office.
Academic Catalog: The Academic Catalog is the comprehensive guide to the university’s academic programs, policies, course descriptions, and more. This is updated for each academic year to reflect changes, new policies, practices, or changes to academic programs.
Academic Plan: A specific list of courses that a student and their advisor agree are the best order for them to complete the program of study (major)
Saved Schedule: The specific course sections (including dates and times) that a student would like to take. Students can save this schedule and then register with a few quick clicks.
Corequisite: Two courses or a set of requirements that are meant to be taken together in a single semester. Example: GEOL 23131 – Minerals and Rocks Laboratory and GEOL 23143 – Mineral and Rocks
Prerequisite: A course that is meant to be taken prior to another course. Example: Composition I should be taken prior to taking Composition II
Academic Progress: Area in Workday that lists the requirements for a program of study and student’s progress toward their degree. All requirements that have been met and still need to be met are listed.
Program of Study: An area of study in which a student specializes while working toward a college degree. Commonly called a major. Example: Majoring in chemistry.
Onboarding: Series of required tasks prior to meeting with an academic advisor. Includes confirming contact information, agreeing to the university’s terms and conditions, and updating the student’s preferred name.
Waitlist: When a course reaches the maximum enrollment capacity, it will no longer be open for registration but will then have a waitlist. This list is the group of students who would like to be registered for that section of the course. If seats become available in that course section, the students on the waitlist will be notified and given the option to enroll. Ex: A section of English has a capacity of 20. The 21^st student who registers will be given the option
Registration Appointment: The date and time a student is able to register for their classes based on their priority registration status. Found in the Academics Hub of Workday.
Priority Registration: Registration is based on the number of credit hours earned. Certain groups register first, then seniors, juniors, sophomores, and freshmen
Hold: Holds act as a flag on a student account that requires action and/or prevents access to registration for classes. Ex: Onboarding Hold, Advising Hold, Past Due Balance Hold
Workday: UAFS student information system and the UA System-wide platform that contains students’ personal, academic, and financial records. Students will use Workday to register for classes, view grades, maintain personal information, view financial aid and student account balance, and track progress towards their degree.
Navigate: An online tool that allows students to easily communicate with faculty and their success team as well as provides a convenient way to schedule appointments with advisors, faculty, and student support departments. Students can also log in and see their class schedule, mid-term and final grades, and notes regarding advising and other student support areas.
My.UAFS: A student dashboard that provides a central location for access to university systems and communications, campus resources, online services, appeal forms, and academic information.